COLLIN COUNTY BOWHUNTERS ASSOC., Inc.

MEETING MINUTES SEPTEMBER 18, 2012

MEMBERS PRESENT

Charles Alexander, Randy Probst, Wayne Meuir, Eugene Skinner, Neal Kuznar, Freddie Crowder, Roger Allen,

Guest: Mike Boes from Collin County 4H Club

FINANCIAL REPORT

Current treasurer’s report not available. See report from August, 2012

NEW BUSINESS

  1. Minutes from our August Board Meeting accepted as read.

  2. Mike Boes from the Collin County 4H Club came to meeting to request the use of our range for archery training classes for Collin County Youth 4H Members. The 4H Club has their own certified instructors, will provide their own targets but will use our backstops in some instances. They would practice twice a month weather permitting and would not interfere with our shoot schedule at any time. The 4H Club also has a One Million Dollar liability insurance policy and would add rider to include protection for our club while on our range. We deferred a decision on this untuil we can talk to our ASA Insurance Provider to find out if it is legal for us to do so or not.

  3. Charles Alexander resigned from his post as President of Collin County Bowhunters. Randy Probst will be acting President until we can elect someone to that post permanently.

  4. Wayne Meuir volunteered to be considered for President if someone else would be willing to take over the Secretary position

  5. Freddie Crowder volunteered to be considered for President

  6. Wayne Meuir is to send out e-mail to all Charter Members requesting nominations or volunteers.

  7. Once we have established a core of nominees/ volunteers we will decide on date on which to conduct a Board Meeting for the purpose of electing new officers.

  8. Randy Probst volunteered to take over Secretary Responsibilities if Wayne is elected as President.

  9. We voted to keep one Porta Potty on the range year round for our member’s convenience.

  10. Charles Alexander agreed to continue checking the Club’s P.O. Box the same as he has done in the past.

  11. Wayne will create a new Action Item List to help us keep up with unfinished proposals.

OLD BUSINESS

  1. We need to get the Bank account corrected into our Corporate Name as soon as new officers are elected.

  2. We need to get a written lease in the Corporations name for the property we are using and consider getting a multi-year lease if Mrs Stroup will agree.

  3. We still need to get the driveway repaired.

  4. We Need to get at least signs up at the walk through entry that state:

MEMBERS ONLY

NO TRESSPASING

NO ALCOHOL PERMITTED ON PREMISIS

NO BROADHEADS OR HUNTING POINTS OF ANY KIND ALLOWED

NO CROSSBOWS OF ANY KIND ALLOWED


MEETING ADJOURNED

 

Action Item List As Of 9/18/2012

  1. Set up a Board meeting to elect a new President and other Officers as needed as a result of Charles Alexander’s resignation.

  2. Get Bank Account corrected to indicate our Corporation’s Non-Profit status.

  3. Create a written property lease agreement, possibly for multiple years.

  4. Get signs up near gate indicating admittance policy and rules of our range.

  1. Get driveway repaired. $3800 already approved in budget. Delvin DuPuy agreed to let us use his tractor.

  2. Make a decision about Mike Boes request to use our range for 4H Club Practice sessions twice each month. Mikes’ contact phone number is 214-957-3177