MINUTES OF THE FIRST BOARD MEETING OF THE BOARD OF DIRECTORS, COLLIN COUNTY BOWHUNTERS ASSOCIATION, INC. A TEXAS NON-PROFIT CORPORATION
The Board of the Collin County Bowhunters Association, Inc, a Texas Non-Profit Corporation held its first meeting on Tuesday August 21st 2012 at Collin County Bowhunters Association Range located in Collin County Texas. The following directors, constituting a quorum of the full board were present at the meeting
Charles Alexander ____X__
Randy Probst ___X___
Steve Seals ___NP__
Wayne Meiur ___X___
Jimmy Brashear ___NP__
Freddie Crowder ___X___
Bud Murphy ___NP___
Terry Witt ___NP___
Todd Smith ___NP___
Mark Watts ____NP__
Eugene Skinner ___X____
On motion and by unanimous vote, Charles Alexander was elected temporary Chairman and then presided over the meeting. Wayne Meuir was elected temporary Secretary of the meeting.
On motion and by unanimous vote, the aforemention directors shall are hereby appointed to serve in that capacity until December, 31st 2013. In addition, the following Regular Member _Terry Witt is hereby given Charter Member Status expiring December 31st 2013.
On motion and by unanimous vote, the meeting was held pursuant to a verbal waiver of notice of the directors. Upon a motion duly made; seconded and unanimously carried. The waiver was incorporated into the minutes of the meeting as if spelled out verbatim.
The Chairman announced that the Articles of Incorporation of this corporation was filed with the office of the Texas Secretary of State on June 20th 2012 and the Corporation was accepted by the Secretary of State on June 20th 2012. Resolved that the Secretary of this corporation see that a copy of the Articles of Incorporation is approved and incorporated into the books and official records of the corporation and kept at the corporation’s principal office.
There was then presented to the meeting for adoption a proposed set of Bylaws of the corporation, The Bylaws were considered and discussed and, upon a motion duly mode; seconded and unanimously carried they were unanimously approved
Resolved that the Bylaws presented to this meeting be and hereby are adopted as the Bylaws of the corporation and that the Secretary of this corporation is directed to see that a copy of the Bylaws is kept at the corporation’s principal place of business.
The Chairman announced that the original incorporators of the Corporation applied for and received an EIN reflecting the non-profit status of the corporation. Such further action as directed by the State of Texas and the Federal Internal Revenue Service to ratify and maintain the Corporation’s non profit status is approved and the Board and it’s assigns shall take such action to achieve and maintain non profit status. Such EIN is 46-0768886 . Upon a motion duly mode; seconded and unanimously carried the EIN assigned to the corporation is ratified by the Directors and resolved that the Secretary of this corporation see that a copy of the EIN is approved and incorporated into the books and official records of the corporation and kept at the corporation’s principal office.
Election of the Officers of the Corporation. Upon a motion duly mode; seconded and unanimously carried the following were unanimously elected to the offices shown after their names
Charles Alexander President
Randy Probst Executive Vice President
Wayne Meuir Secretary
Steve Seals Treasurer
Each officer who was present accepted his office. Thereafter, the President presided at the meeting as Chairperson of the meeting, and the Secretary of the corporation acted as secretary of the meeting.
After discussion as to the exact location of the corporation’s principal office, upon a motion duly mode; seconded and unanimously carried it was resolved that the principal office of this corporation shall be located at 9865 County Road 483, Lavon, Texas 75166
Upon motion duly made and seconded, it was that the funds of this corporation, including funds accumulated from previous entities and or club activities or dues shall be deposited with the :
Citizens State Bank, 112 West Hwy 380, Princeton, Texas 75407
Resolved that the Treasurer of this corporation is hereby authorized and directed to establish an account with said financial institution and to deposit the funds of the corporation therein.
Resolved that two signatures of the officers of the corporation be required for payment of authorized debts of the corporation including but not limited to checks, drafts or other evidence of indebtedness.
Resolved further that said financial institution is authorized to honor and pay all checks and drafts of this corporation signed as provided herein.
Resolved further that the authority hereby conferred shall remain in force until revoked by the Board of Directors of this corporation and until written notice of such revocation shall have been received by the bank.
Resolved the Treasurer, the President, the Executive Vice President, and Secretary of this corporation be and is hereby authorized to certify and sign on behalf of the corporation and the adoption of the said financial institution standard form of resolution including setup of savings and checking accounts and drafting checks for payment and debts of the Corporation.
Upon a motion duly made; seconded and unanimously carried it is resolved that no director of officer of this corporation shall receive any compensation for their service to the corporation with the exception of reimbursement for expenses incurred and approved by the corporation on behalf of the corporation.
Upon a motion duly made; seconded and unanimously carried, and resolved that the existing membership of the Collin County Bowhunters Association is granted membership in the Collin County Bowhunters Association Inc. and notice shall be made to all members of this membership. This membership includes previous status of Charter, Lifetime and Regular membership.
Upon a motion duly made; seconded and unanimously carried it is the Board approves the following action The Board is authorized to attempt to obtain a long term lease for the property where the CCBA Inc. archery range is currently located and upon Board approval, can execute such lease agreement.
Since there is no further business to come before the meeting, on motion duly made and seconded, the meeting was adjourned.
Wayne Meiur Secretary